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Travel Services

Mobile City Skyline.

Current Mileage Rate

As of January 1, 2026 the personal car mileage is 72.5 cents per mile. Any mileage occurring before January 1, 2026 will be reimbursed at the rate in effect at that time.

TRAVEL SERVICES

The Travel Services Office of the University of South Alabama is located in the Procurement Card and Travel Office, Technology and Research Park, Building 3, Suite 1400. Its purpose is to provide guidance to travelers and approvers of travel forms concerning the University's policies and procedures for the reimbursement of travel and related expenses. Travelers should consult with the Travel Services Office or the University Travel and Entertainment Regulations prior to embarking on any business related trips. 

Taxable Reimbursements (the following is applicable to travel and general expense reimbursements)

All University expense reimbursements must comply with the IRS accountable plan rules found within Federal Tax Regulation § 1.62-2 to be excluded from the recipient’s gross income. To qualify, expenses must: (1) have a valid business purpose, (2) be properly substantiated within a reasonable period of time, and (3) excess amounts returned within a reasonable period of time. To meet the substantiation requirement, reimbursement requests must be fully approved within 60 days from the date the expense was originally paid or incurred. Requests approved after this period will be treated as taxable income to the recipient and subject to withholding. Additionally, excess reimbursements must be returned within 120 days of the date the expense was originally paid or incurred to be considered returned within a reasonable period of time.

Travel Service Providers

The University of South Alabama has entered into an agreement with Collegiate Travel Planners (CTP) and Travel Leaders Corporate (TLC) to provide travel services for those University employees that travel for the University.

Log into Concur for Collegiate Travel Planners (CTP). Or call +1 (844) 387-3530.

Click Travel Leaders/Altour to access their website. Or call +1 (833) 827-7726.  Business travel information for the University using TLC is found on TLC's Business Travel Guide.